JOB SPECIFICATION
Resource Controller / Cost & Project Accountant
Function / Division | Operations & Logistics — Resource Control | Role Type | Full-Time |
Reports To | Operations Director | Current Status | Vacant — Recruit |
Recruitment Priority | Highest Priority (0–90 Days) | R3 Functional Weight | 22% of Operations & Logistics Productivity Score |
Primary Outcome | Outcome 1 · Right Resources | Secondary Outcome | Outcome 4 · Right Cost |
1. ROLE PURPOSE
The Resource Controller / Cost & Project Accountant ensures that organisational resources are visible, accurately controlled, moving efficiently, costed correctly and available where and when the business needs them. The role leads Resource Control across inventory, procurement, stores, dispatch, resource availability, cost accounting, project accounting, landed costing, inventory valuation and ERP resource controls — combining operational resource management with accounting discipline.
The role is expected to answer five questions at all times:
● What resources do we have?
● Where are they?
● What are they worth?
● How effectively are they moving and being utilised?
● Are we obtaining the right resources at the right cost and time?
Mission — “I ensure the organisation's resources are moving efficiently and accurately tracked, by leading Resource Control to optimise inventory velocity, maintain inventory accuracy, strengthen procurement discipline and provide clear cost visibility — in order to maximise resource value, control cost and ensure every store, branch and operational team has what it needs to perform.”
2. WHY THIS ROLE EXISTS & PRIMARY OUTCOMES
The organisation commits significant financial and operational resources into inventory, equipment, materials, tools, operational assets, procurement, projects, logistics, maintenance and branch requirements. This role ensures those resources remain visible, controlled, correctly valued and productively deployed — so that management has confidence in resource information, stock records stay aligned to the ERP, resources move efficiently, procurement stays within SLA, teams get what they need to execute, and costs and valuations remain reliable for decision-making.
Outcome 1 · Right Resources (primary)
The organisation always has the resources it needs, where and when they are needed and at the right cost — reflected in inventory accuracy, procurement SLA, resource availability and improving inventory velocity.
Outcome 4 · Right Cost (secondary)
Operational resources are managed efficiently to maximise value while maintaining service quality — reflected in visible cost variances, correct inventory valuation, project costs tracked to budget, and true landed costs.
3. WHAT'S MY NUMBER? — KEY PERFORMANCE TARGETS
My Number | Target | How It's Measured | Key Supporting Targets |
1. Resource Control Score | ≥ 95% | Weighted aggregate of Inventory Accuracy, Procurement Approval SLA and Resource Availability. | Inventory Accuracy ≥98% · Procurement Approval ≤48 hrs ≥95% · Resource Availability ≥95% |
2. Inventory Velocity | Improving Trend | Inventory Turns per month, supported by days-held and ageing analysis. | Slow-moving stock reviewed · re-order levels maintained · ageing actions implemented |
3. Resource Availability | ≥ 95% | Valid Resource Requests Fulfilled ÷ Valid Resource Requests Raised × 100. | Critical stock monitored · requirements prioritised · constraints actioned |
Secondary: Right Cost Contribution | 100% Visibility | 100% of material inventory, procurement and project cost variances identified, explained and assigned an owner/action monthly. | Cost exceptions reviewed · project variance reviewed · landed cost & valuation reviewed |
4. KEY ACCOUNTABILITIES & PERFORMANCE LINKAGE
Every material responsibility contributes to a Success Driver, a My Number, or a Departmental Outcome, following the chain: Activity → Success Driver → My Number → Departmental Outcome.
Accountability | Purpose | Success Driver / Target | Drives |
Inventory Control | Maintain accurate, reliable, current inventory information across all locations — ERP records, cycle counts, stock takes, variance investigation, ageing and re-order levels. | Inventory Accuracy ≥98% | Resource Control Score |
Inventory Velocity | Keep inventory productively deployed and aligned to demand — monitor turns, days held, slow-moving and ageing stock, and recommend redeployment or purchasing changes. | Improving turns trend | Inventory Velocity |
Procurement Control | Move approved requirements efficiently through procurement while maintaining cost and approval discipline. | Procurement Approval SLA ≥95% within 48 hrs | Resource Control Score |
Cost Accounting | Provide accurate visibility of what resources, activities and operations actually cost — inventory, product, maintenance, logistics and opex costing and variance analysis. | 100% material cost variances identified, explained, actioned | Right Cost |
Project Accounting | Ensure resources consumed by projects are accurately allocated, costed and tracked against approved budgets through to closure. | 100% cost visibility on material active projects | Right Cost |
Landed Cost & Inventory Valuation | Ensure inventory reflects its full economic acquisition cost (freight, duties, clearing, transport, insurance) and reconciles to accounting records. | Inventory Valuation Accuracy ≥98% | Resource Control Score |
Stores, Procurement & Dispatch Oversight | Provide functional leadership across day-to-day execution in stores, procurement, dispatch and branch resource administration; coach the team on standards. | Inventory Accuracy, Procurement SLA and Resource Availability all on target | Resource Control Score |
Resource Availability | Ensure operational teams receive the resources required to execute — monitor requests, critical stock, transfers and supply constraints. | Resource Availability ≥95% | Resource Availability |
ERP & Data Integrity | Ensure Odoo provides a trusted operational and financial record across inventory, purchasing, accounting, projects and valuation. | ERP Transaction Completeness ≥99% | All Resource Control Numbers |
5. OPERATING RHYTHM
Performance is captured daily, reported weekly and formally scored monthly — the monthly result reflects the accumulation of disciplined daily execution and weekly correction.
Daily | Weekly | Monthly |
● Review inventory movements, exceptions and critical stock ● Review open Purchase Requests approaching SLA; prioritise critical requirements ● Review material cost transactions and project allocations ● Review ERP Resource Control data exceptions | ● Lead the weekly Resource Control review (inventory, procurement, dispatch, branch issues, exceptions) ● Review cycle counts, variances, ageing and slow-moving stock; assign corrective actions ● Review procurement turnaround, outstanding requirements and SLA exceptions ● Review project and landed costs, budget variances and cost exceptions | ● Reconcile physical stock to ERP; report Inventory Accuracy % ● Calculate Inventory Turns, days held, ageing and slow-moving value ● Report Resource Availability (requests raised/fulfilled) and Procurement Approval SLA ● Prepare cost, landed cost, valuation and project variance analysis; confirm data integrity before scoring |
6. FIRST 90 DAYS
Days 1–30: Establish Control | Days 31–60: Establish Visibility | Days 61–90: Establish Performance |
● Understand all stores and locations ● Establish inventory, procurement SLA, resource availability and inventory velocity baselines ● Validate material inventory balances; review current project costing | ● Implement the Resource Control dashboard ● Begin the weekly Resource Control review ● Establish ageing, slow-moving stock, procurement SLA and cost/project variance reporting | ● Move toward Inventory Accuracy ≥98%, Procurement SLA ≥95%, Resource Availability ≥95%, Resource Control Score ≥95% ● Demonstrate improving Inventory Velocity ● Deliver 100% material cost variance visibility and reliable project cost reporting |
7. QUALIFICATIONS & EXPERIENCE
Qualifications | Experience |
● Minimum: Diploma or Degree in Accounting, Cost & Management Accounting, Finance, Supply Chain Management or Business Management ● Preferred: professional or progressing qualification — ACCA, CIMA, CIS or an equivalent Accounting/Supply Chain professional body | ● Cost accounting, inventory accounting and inventory management ● Procurement, project accounting, ERP systems, stock valuation and landed costing ● Budget control and operational reporting ● Telecommunications, infrastructure, logistics, technology or project-based organisations advantageous |
8. SYSTEMS, TOOLS & KEY CAPABILITIES
Systems & Tools | Key Capabilities |
● Odoo ERP: Inventory, Purchase, Accounting, Projects, Assets, Analytic Accounting, Stock Valuation, Landed Costs ● Excel / Google Sheets ● Reporting dashboards, costing models and inventory analysis tools | ● Strong numerical ability and high attention to detail ● Commercial awareness, cost consciousness and analytical thinking ● Inventory and process discipline; strong ERP capability ● Confidence investigating and challenging variances and exceptions ● Ability to translate data into operational decisions ● Strong cross-functional coordination |
9. WORKING RELATIONSHIPS & AUTHORITY
Working Relationships
The role works closely with the Operations Director; Stores, Procurement & Dispatch; Branch Administrators; Fleet & Logistics; Maintenance & Facilities; Finance; Sales; Product/NetOps; Project Managers; Suppliers; and Business Unit Leads — providing the operational bridge between Resources, Procurement, Projects, Cost and Finance.
Authority & Accountability
The Resource Controller is expected to:
● Challenge unexplained inventory variances and require appropriate supporting documentation
● Escalate procurement requests approaching SLA and material operational or cost risks to the Operations Director
● Review proposed inventory purchases against actual need, and highlight slow-moving resources
● Recommend resource transfers between locations and improvements to resource controls
● Identify material cost variances and act within established financial approval authorities
Performance philosophy: Know Your Purpose. Know What Winning Looks Like. Know Your Number. Know What Drives Your Number.
